Senior Administrative Assistant, Supply Chain & Operations

Description

Description:

 The Administrative Assistant will provide comprehensive support to the Chief Supply Chain and Operations Officer and the associated leadership team. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks efficiently. Key responsibilities include setting up meetings, coordinating travel arrangements, processing expense reports, preparing and maintaining files in Microsoft Office and related applications, and supporting the overall administrative functions of the team.  This role will work closely to support other Executive Assistants in the corporate office.

Meeting Coordination:

• Schedule and organize meetings, including coordinating availability, booking conference rooms, and preparing necessary materials.  Includes booking offsite meetings when needed.
• Manage calendars for senior leadership, ensuring meetings are prioritized and conflicts are resolved.
• Prepare and distribute meeting agendas and follow up on action items as required.
• Order food and materials and be available for on-site support.

Travel Coordination:

• Arrange domestic and international travel for the leadership team, including flights, accommodations, ground transportation, and itineraries.
• Work with local teams to plan visits and coordinate meetings.
• Ensure travel plans are cost-effective and meet the company’s travel policy guidelines.
• Handle last-minute changes or emergencies with travel plans as needed.

Expense Management:

• Prepare, review, and submit expense reports through Concur for the SC and Operations leadership team in accordance with company policies.
• Monitor and track expense reimbursements, ensuring timely processing.
• Assist with budget tracking and reporting as required.
• Assist team with purchase orders, including creation, routing and approval where necessary.

Administrative Support:

• Provide day-to-day administrative support to the supply chain, operations and procurement leadership teams, including handling correspondence, filing, and document management.
• Maintain an organized system for tracking department records and documentation.
• Order office supplies and manage inventory for the department.
• Maintain team organization charts and keep up to date.

Document Preparation and Management:

• Write and edit reports, presentations, and other documents as needed.
• Be an expert within the team for Microsoft Office and PowerPoint, helping ensure documents and presentations are professionally formatted and organized.
• Organize and manage SharePoint, Teams, and OneDrive file / document sharing sites.

Project Coordination:

• Support various departmental projects by managing timelines, coordinating resources, and ensuring project milestones are met.
• Communicate with cross-functional teams to ensure project alignment and collaboration.
• Assist with special projects across the team as needed.  Serve as team member on projects and occasionally lead projects across cross-functional teams.

Communication:

• Serve as a liaison between the supply chain and operations teams and other departments, ensuring clear and timely communication.
• Handle inquiries and requests from internal and external stakeholders professionally and efficiently.
• Manage internal departmental communications across the team. Work with Mativ communications team on larger communications for the team.
• Maintain internal team communication sites.

qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably supporting a supply chain, operations, or leadership team.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• High attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team. Strong collaboration skills required.
• Experience with travel coordination and expense reporting systems; Concur experience preferred.
• Bachelor’s degree is preferred, but not required.

What we offer

As a Mativ employee, you’ll have access to a variety of benefit programs designed to help you no matter your stage of life.

• Medical, dental and vision insurance
• Consumer-Driven Health Plan (CDHP)
• Preferred Provider Organization (PPO)
• Exclusive Provider Organization (EPO)
• Company-paid basic life insurance and Additional voluntary life coverage
• Paid vacation and competitive personal time off
• 401(k) savings plan with company match
• Employee assistance programs – available 24/7 to you and your family
• Wellness and Work Life Support - career development and educational assistance

ABOUT MATIV

Mativ Holdings, Inc. is a global leader in specialty materials headquartered in Alpharetta, Georgia. The company makes material impacts on the world every day through a wide range of critical components and engineered solutions that solve our customers’ most complex challenges. We manufacture on three continents and generate sales in nearly 100 countries through our family of business-to-business and consumer product brands. The company’s two segments, Filtration & Advanced Materials and Sustainable & Adhesive Solutions, target premium applications across diversified and growing end-markets, from filtration to healthcare to sustainable packaging and more. Our broad portfolio of technologies combines polymers, fibers, and resins to optimize the performance of our customers’ products across multiple stages of the value chain. Our leading positions are a testament to our best-in-class global manufacturing, supply chain, and materials science capabilities. We drive innovation and enhance performance, finding potential in the impossible.

Mativ and its subsidiaries are Equal Opportunity Employers. Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#LI-NG1